FEES AND DEADLINES


EXHIBITOR PRICING & APPLICATION 


REFUND POLICY

     All payments made are allocated to certain show expenses. With that said we CANNOT ISSUE full refunds after an application has been processed because those funds have gone to pay for the space that have been reserved for you. If it is before October 1st, we can issuse a partial refund. If it is after October 1st we CANNOT issue a refund, regardless the reason. 


If you need assistance in processing a  refund please call Rachel Renee Peckham at 510.909.0802

WE WANT YOU  TO VEND WITH US   

Vendor and Artist spaces are available for the CONEX Comic-Con and REPTILE and Exotic Animal Expo. Find the application, contract information, payment options, by  visiting VEND ATConEx. Know that without you vendors and artists this show would not be possible. We look forward to having you at our event again this year in our new location (Alameda County Fairgrounds). Please contact Rachelregarding any comments, questions, concerns and feedback.

VENDOR SPACE                                          

Vendor spaces consist of 1 8ft table and 1 chair (approx. 10x10 ft space). You may share the spaces with multiple vendors (maximum 2), however payment is expected to be turned in with the application with the Primary business name associated with the space, you may identify the secondary business in our program/magazine, but for purposes of invoicing, only one will be on the application. You may also bring your own additional chairs and tables for your specific space, with the caviot that you must stay within your allotted space. If you do not intend on bringing your own, please note again that each vendor space only comes with 1 chair and you must add additional chairs to the invoice if you need them. Because this is a fundraising event, our goal is to minimize costs and we have found many vendors use only one chair so we are going to provide accordingly. Please advise in the Payment email that you need to be invoiced for additional chairs. YOU MAY NOT COMMENDEER TABLES OR CHAIRS AT THE EVENT as they are already accounted for to other vendors.  

CORNER Vendor spaces consist of 2 8ft tables and 2 chairs (approx. 10x10 ft space).  You may share the spaces with multiple vendors (maximum 2), however payment is expected to be turned in with the application with the PRIMARY name/business name associated wit the space. You may also bring your own chairs and tables. If you do not intend on bringing your own, please note again that each vendor space only comes with 2 chairs and you must add additional chairs to the invoice if you need. Please advise in the Payment email that you need to be invoiced for additional chairs. YOU MAY NOT COMMENDEER TABLES OR CHAIRS AT THE EVENT. If you do you will be invoiced for them. 

Electricity and WIFI are not guarentees. We must know if your space needs them so that we can obtain them before the show. There may be additional fees associated with your booth as a result.

There is NO guarantee of accessing funds from the ATM on site therefor you should plan in advance on having plenty of change for cash transactions and also how you will handle credit transactions, i.e., pay pal, square, etc. While there are 3 loaded ATM’s on the property, there is always a possibility that they could run out of funds or have technical issues. 

If given proper notice, photos, online store information, website links, and additional media we will promote your attendance at the our event. Upon completing vendor registration you will be sent/given flyers for the show. PLEASE MAKE SURE TO ANNOUNCE THE EVENT TO YOUR FOLLOWERS AS WELL. CONTACT.


CANCELLATIONS                                     

     Though we can plan for nearly everything, sometimes things just come up. Unfortunately, if cancellation is within 4 weeks of the show, NO REFUND WILL BE MADE REGARDLESS OF CIRCUMSTANCE. Please refer to our REFUND POLICY and your completed invoice sent from PAYPAL. 

     We recommend if you need to cancel after that time you find a friend/peer to use the booth the weekend of the show. Unfortunately, so close to the show, there is no guarentee we can fill the space, so it will likley go unused. 





LOCATION

Alameda County Fairgrounds

4501 PLEASANTON AVENUE

PLEASANTON, CA 94566


FRIDAY SET UP

SATURDAY SET UP

SUNDAY SET UP

SET UP INFORMATION

Friday set up is encouraged as we will have a Press and Preview Night beginning at 5pm with featured items for sale, Art, Music, etc. This is a new component intended to bring out the media and get the buzz out for the weekends activities. 

LODGING RATES AND FEES


$99 per night 


LODGING INFORMATION

Larkspur Landing is the lodging partner for CONEX 2020. When you contact them for lodging please let them know you are a Conex Vendor, Guest or Attendee and they will honor our discounted rates while rooms are available. 



 Empowering youth and young adults to use their passions, talents, and skills to make a difference!   CONTACT US!