SIGNUP 2018ConEX:Comic Con & Exotic Animal Expo
FEES AND DEADLINES
ARTIST TABLE:
$50 Before August ’18
$75 Aug ’18- Oct ’18
$100 After October 1st, 2018
ARTIST CORNER TABLE:
$75 Before August ’18
$100 Aug ’18- Oct ’18
$125 After October 1st, 2018
VENDOR BOOTH:
$100 Before August ’18
$125 Aug ’18- Oct ’18
$150 After October 1st, 2018
VENDOR CORNER BOOTH:
$125 Before August ’18
$150 Aug ’18- Oct ’18
$175 After October 1st, 2018
EXTRA CHAIRS: $5/EACH
*Remember you may bring your own chairs for the additional personnel that it takes to work your space.*
PAYMENT METHODS
All payments must be made through paypal and will be sent in the form of a PAYPAL invoice. No matter the means of payment you should receive an invoice through PAYPAL. It will show the means of payment made.
WE DO NOT ACCEPT PERSONAL CHECKS/ CASHIERS CHECKS/ MONEY ORDERS through the mail.
If you want to pay with cash or check it must be handed in person to Rachel Johnson. This is to avoid checks being lost in the mail or getting misplaced. PAYMENT CANNOT AND WILL NOT BE PROCESSED WITHOUT A COMPLETED APPLICATION.
REFUND POLICY
All payments made are allocated to certain show expenses. With that said we CANNOT ISSUE full refunds after an application has been processed because those funds have gone to pay for the space that have been reserved for you. If it is before October 1st, 2018 we can issuse a partial refund. If it is after October 1st we CANNOT issue a refund, regardless the reason.
If you need assistance in processing a refund please call Rachel Johnson at 510.909.0802
ARTIST SPACE
Art spaces consist of 1 6ft table and 1 chair. You may share the spaces with multiple artists (maximum 2-and with only a 6 foot table it will be crowded), however payment is expected to be turned in with the application with the PRIMARY name on the space. You may also bring your own chairs, otherwise please advise in the Payment email that you need to be invoiced for additional chairs. YOU MAY NOT COMMENDEER TABLES OR CHAIRS AT THE EVENT.
Art Corner spaces consist of 2 6ft table and 1 chair. You may share the spaces with multiple artists (maximum 2), however payment is expected to be turned in with the application with the PRIMARY name on the space. You may also bring your own chairs, otherwise please advise in the Payment email that you need to be invoiced for additional chairs. YOU MAY NOT COMMENDEER TABLES OR CHAIRS AT THE EVENT.
Electricity and WIFI are not guarentees. We must know if your space requires them so that we can obtain them before the show. There may be additional fees associated with your booth as a result.
If given proper notice, bios, website links, and additional media we will promote your attendance at the event. You should also promote your participation in this event for best results. Upon completing artist registration you will be sent/given flyers for the show for you to take to other venues you will be vending in prior to this one. We do strongly recommend that you also make your own digital flyer, If you send it to us, we will post it over different forms of social media and groups i.e. Facebook, Instagram, websites, blogs, papers, and online articles. We also recommed that you post on your pages that you will be at this years event. Let locals know where to find you!
If you are interested in doing a panel at the show or having an exclsuive piece of art available at the front entrance as a hand out goody you must let us know before August. If you sign up after August, it will be much harder to accomodate artist panels and promotions. CONTACT.
APPLICATION / PAYMENT / INTEREST CARD
VENDOR SPACE
Vendor spaces consist of 1 8ft table and 1 chair (approx. 10x10 ft space). You may share the spaces with multiple vendors (maximum 2), however payment is expected to be turned in with the application with the Primary name/business name associated wit the space. You may also bring your own chairs and tables for your space, but must stay within your allotted space. If you do not intend on bringing your own, please note again that each vendor space only comes with 1 chair and you must add additional chairs to the invoice if you need them. Please advise in the Payment email that you need to be invoiced for additional chairs. YOU MAY NOT COMMENDEER TABLES OR CHAIRS AT THE EVENT as they are already accounted for to other vendors.
CORNER Vendor spaces consist of 2 8ft tables and 2 chairs (approx. 10x10 ft space). You may share the spaces with multiple vendors (maximum 2), however payment is expected to be turned in with the application with the PRIMARY name/business name associated wit the space. You may also bring your own chairs and tables. If you do not intend on bringing your own, please note again that each vendor space only comes with 2 chairs and you must add additional chairs to the invoice if you need. Please advise in the Payment email that you need to be invoiced for additional chairs. YOU MAY NOT COMMENDEER TABLES OR CHAIRS AT THE EVENT.
Electricity and WIFI are not guarentees. We must know if your space needs them so that we can obtain them before the show. There may be additional fees associated with your booth as a result.
There is NO guarantee of accessing funds from the ATM on site therefor you should plan in advance on having plenty of change for cash transactions and also how you will handle credit transactions, i.e., pay pal, square, etc.
If given proper notice, photos, online store information, website links, and additional media we will promote your attendance at the our event. Upon completing vendor registration you will be sent/given flyers for the show. PLEASE MAKE SURE TO ANNOUNCE THE EVENT TO YOUR FOLLOWERS AS WELL. CONTACT.
APPLICATION /PAYMENT / INTEREST CARD
CANCELLATIONS
Though we can plan for nearly everything, sometimes things just come up. Unfortunately, if cancellation is within 4 weeks of the show, NO REFUND WILL BE MADE REGARDLESS OF CIRCUMSTANCE. Please refer to our REFUND POLICY and your completed invoice sent from PAYPAL.
We recommend if you need to cancel after that time you find a friend/peer to use the booth the weekend of the show. Unfortunately, so close to the show, there is no guarentee we can fill the space, so it will likley go unused.
SET UP INFORMATION
SET UP
TBA
GENERAL SET UP INFORMATION
LOCATION:
FRIDAY SET UP:
TBA
SATURDAY SET UP:
630AM - 9:30AM
LODGING INFORMATION
STAY LOCAL FOR THE SHOW
TBA
LODGING RATES AND FEES
GROUP RATE:
Call right away as rooms are running out.